Bank statement software for chartered accountants
Clients send a PDF; the books need classified entries. CleanStatement turns the statement into ledger-classified rows and a voucher-import sheet for Tally, Zoho Books, QuickBooks or Vyapar, then flags the shapes an assessing officer looks for. Because everything runs on your own machine, client data never leaves the practice — no upload, no cloud processing, no third-party API.
Ledger heads, not spending categories
Most statement tools classify into consumer buckets — Food, Travel, Shopping — which is useless when you are writing books. CleanStatement classifies to accounting and lending heads instead: Salary and Income, Interest, Loan and EMI, GST Payment, Income Tax and TDS, Bank Charges, Rent, Utilities, Investments, Insurance, Cash Withdrawal and Deposit, and so on.
Ordinary merchant payments surface as their counterparty, giving you a per-party vendor ledger rather than being forced into a category that means nothing in a trial balance. Classification is direction-aware: a salary credit is income, while a debit containing the same word is not.
The classifier is rule-based, not a machine-learning model. That is a deliberate choice — every classification is explainable and auditable, you can see exactly which rule matched, and no client transaction is sent to a cloud service to be categorised.
Suspense worklist and rules that stick
Rows the classifier cannot resolve are collected into a Suspense worklist rather than being guessed at. Select them in bulk, assign the right head, and tick Teach rule to save a keyword pattern. Matching rows reclassify immediately, and the rule is stored in your browser so it applies to every future statement — including next quarter's for the same client.
Audit and compliance flags with the section cited
Each finding names the provision that applies, so you can go straight to the question rather than working out why a row was flagged:
- Aggregate cash deposited in a single day crossing the section 269ST threshold of ₹2 lakh, where the penalty under 271DA equals the amount received.
- Individually large cash deposits and withdrawals worth reviewing against sections 269SS, 269T and 40A(3).
- Aggregate financial-year cash deposits that trip the bank's SFT-016 reporting into the AIS.
- Cash withdrawals entering section 194N TDS territory, at both the ₹20 lakh and ₹1 crore thresholds.
- Round-trip pairs — the same amount out and back with one counterparty inside a short window, the classic accommodation-entry signal.
- Two-way and related-party flows: three or more transfers with a single party where money moved in both directions.
Year-end and multi-account work
Upload several statements — different months, different accounts, even different banks — and merge them into one chronological, de-duplicated ledger. Each row keeps its source bank and file, and a transaction appearing in two statements (a transfer from one of the client's accounts to another) is flagged rather than double-counted.
Once the statement spans two months or more, the workbook gains a Monthly Summary sheet with a ledger-by-month debit matrix and credit matrix — the format most practitioners transcribe into a monthly profit and loss.
Frequently asked questions
Is client data safe? Where is the statement processed?
On your own machine, in the browser tab. There is no upload and no server-side processing of statements, so client financial data never leaves the practice. This also means the tool works offline once the page has loaded.
Which accounting packages can I export to?
Tally, Zoho Books, QuickBooks and Vyapar. All four use the same double-entry mapping — money out as a Payment voucher, money in as a Receipt — and differ only in row layout. You pick the format from a dropdown before downloading.
Can I process statements for many clients?
Yes, one at a time today, with each client's statements kept entirely separate. Batch processing of many clients in a single pass is on the roadmap.
Does it reconcile against the AIS for ITR filing?
Yes. The ITR Workbench parses the Annual Information Statement, Form 16 and 16A and a broker or AMC capital-gains statement, computes tax under both regimes, and flags every material mismatch between the AIS and the client's own documents — the gaps that trigger notices. Everything is read in-browser.